Shortcut keys for MS Word: 100+ Microsoft Word keyboard shortcuts for Windows and Mac laptop/PC


When working on a PC/laptop, it is faster to use a keyboard shortcut for a task as compared to reaching for the mouse. Simply put, a keyboard shortcut is a combination of one or more keys that need to be pressed either at the same time or consecutively to invoke a command in software like MS Word or in an operating system. Using shortcut keys can increase your productivity and also help you save a lot of time. That’s why it’s always a good idea to know your way around as many keyboard shortcuts as possible. Looking for shortcut keys for MS Word? Here’s a comprehensive list of MS Word keyboard shortcuts for Windows and Mac.

Keyboard shortcut keys for MS Word for Windows 10/11 and Mac

Before you move on to the list of shortcuts, make a note of the followinga plus sign (+) means that you need to press the keys at the same time, a comma sign (,) means that you need to press the keys in order.

Frequently used shortcuts

 


ACTION WINDOWS 10/11 KEYS MAC KEYS
Create a NEW document Ctrl + N Command (⌘) + N
OPEN an existing document Ctrl + O Command (⌘) + O
SAVE a document Ctrl + S Command (⌘) + S
‘SAVE AS’ a document F12 Command (⌘) + Shift + S
CLOSE the current document Ctrl + W or Ctrl + F4 Command (⌘) + W or Command (⌘) + F4
CLOSE the application Alt + F4 Command (⌘) + Q
PRINT a document Ctrl + P Command (⌘) + P
UNDO the last action Ctrl + Z Command (⌘) + Z or F1
REDO the last action Ctrl + Y Command (⌘) + Y
CUT selected text and copy it to the clipboard Ctrl + X Command (⌘) + X or F2
COPY selected text to the clipboard Ctrl + C Command (⌘) + C or F3
PASTE from the clipboard Ctrl + V Command (⌘) + V or F4
SELECT ALL contents in a document Ctrl + A Command (⌘) + A
FIND text in the current document Ctrl + F Command (⌘) + F
CANCEL Esc Esc

Navigate the document

ACTION WINDOWS 10/11 KEYS MAC KEYS
Move the cursor one word to the left Ctrl + ← Option (⌥) +◄
Move the cursor one word to the right Ctrl + → Option (⌥) + ►
Move the cursor one paragraph up Ctrl + ↑ Command (⌘) + ▲
Move the cursor one paragraph down Ctrl + ↓ Command (⌘) + ▼
Move the cursor to the end of a line End Command (⌘) +◄
Move the cursor to the start of a line Home Command (⌘) + ►
Move the cursor to the end of the doc Ctrl + End Command (⌘) + Fn + ►
Move the cursor to the start of the doc Ctrl + Home Command (⌘) + Fn + ◄
Move the cursor by scrolling the document view up by one screen Page up Fn + ▲
Move the cursor by scrolling the document view down by one screen Page down Fn + ▼
Move the cursor to the top of previous page Ctrl + Page up Command (⌘) + Fn + ▲
Move the cursor to the top of next page Ctrl + Page down Command (⌘) + Fn + ▼
Move the cursor to the last insertion point Shift + F5 Shift + F5
Open the Search task pane Ctrl + F Command (⌘) + F
Open the Go To dialog box Ctrl + G F5

Select text and graphics

ACTION WINDOWS 10/11 KEYS MAC KEYS
Select one character to the left Shift + ← Shift +◄
Select one character to the right Shift + → Shift + ►
Select one word to the left Ctrl + Shift + ← Option (⌥) + Shift +◄
Select one word to the right Ctrl + Shift + → Option (⌥) + Shift + ►
Select from the current position of the cursor to the start of the line Shift + Home Command (⌘) + Shift +◄
Select from the current position of the cursor to the end of the line Shift + End Command (⌘) + Shift + ►
Select one line up from the cursor Shift + ↑ Shift + ▲
Select one line down from the cursor Shift + ↓ Shift + ▼
Select from the current position of the cursor to the start of the paragraph Ctrl + Shift + ↑ Command (⌘) + Shift + ▲
Select from the current position of the cursor to the end of the paragraph Ctrl + Shift + ↓ Command (⌘) + Shift + ▼
Select all contents in the document Ctrl + A Command (⌘) + A
EXTEND A SELECTION
Extend the selection one character to the left F8, ← F8, ◄
Extend the selection one character to the right F8, → F8, ►
Extend the selection to a particular location F8, click the location F8, click the location
Extend the selection (to the entire word, sentence, paragraph, section and document) Press F8 repeatedly Press F8 repeatedly
Select a vertical block of text Ctrl + Shift + F8, arrow keys Command (⌘) + Shift + F8, arrow keys
Reduce the selection Shift + F8 Shift + F8
Stop extending the selection Esc Esc

Edit text and graphics

ACTION WINDOWS KEYS MAC KEYS
Delete one character to the left Backspace Delete
Delete one character to the right Delete Fn + Delete
Delete one word to the left Ctrl + Backspace Command (⌘) + Delete
Delete one word to the right Ctrl + Delete
Cut selected text and copy it to the clipboard Ctrl + X Command (⌘) + X or F2
Copy selected text to the clipboard Ctrl + C Command (⌘) + C or F3
Paste from the clipboard Ctrl + V Command (⌘) + V or F4
Paste with selected formatting Ctrl + Shift + V Command (⌘) + Option (⌥) + Shift + V
Display the ‘Paste special’ dialog box Ctrl + Alt + V Control (⌃) + Command (⌘) + V
Cut selected text and copy it to Spike Ctrl + F3 Command (⌘) + F3
Paste contents from the Spike Ctrl + Shift + F3 Command (⌘) + Shift + F3
Open the Find and Replace text pane Ctrl + H Ctrl + H
Insert graphics Alt + N, M Command (⌘) + Ctrl + M

Alignment and Formatting

ACTION WINDOWS KEYS MAC KEYS
Align text to the left Ctrl + L Command (⌘) + L
Align text to the right Ctrl + R Command (⌘) + R
Centre text Ctrl + E Command (⌘) + E
Justify text Ctrl + J Command (⌘) + J
Indent the paragraph Ctrl + M Control (⌃) + Shift + M
Remove a paragraph indent Ctrl + Shift + M Command (⌘) + Shift + M
Create a hanging indent Ctrl + T Command (⌘) + T
Remove a hanging indent Ctrl + Shift + T Command (⌘) + Shift + T
Apply single spacing to paragraph Ctrl + 1 Command (⌘) + 1
Apply double spacing to paragraph Ctrl + 2 Command (⌘) + 2
Apply 1.5-line spacing to paragraph Ctrl + 5 Command (⌘) + 5
Toggle line space between paragraphs Ctrl + 0 Command (⌘) + 0
Enable AutoFormat Ctrl + Alt + K Command (⌘) + Option (⌥) + K
Apply the Normal style Ctrl + Shift + N Command (⌘) + Shift + N
Apply the Heading 1 style Ctrl + Alt + 1 Command (⌘) + Option (⌥) + 1
Apply the Heading 2 style Ctrl + Alt + 2 Command (⌘) + Option (⌥) + 2
Apply the Heading 3 style Ctrl + Alt + 3 Command (⌘) + Option (⌥) + 3
Open the Styles pane Ctrl + Alt + Shift + S Command (⌘) + Option (⌥) + Shift + S
Increase the font size Ctrl + Shift + > Command (⌘) + Shift + >
Decrease the font size Ctrl + Shift + < Command (⌘) + Shift + <
Increase the font size by 1 Ctrl + ] Command (⌘) + ]
Decrease the font size by 1 Ctrl + [ Command (⌘) + [
Display the Font dialog box Ctrl + D or Ctrl + Shift + F Command (⌘) + D
Switch letter case between upper case, lower case and title case Shift + F3 Shift + F3
Change text to all capital letters Ctrl + Shift + A Command (⌘) + Shift + A
Make text bold Ctrl + B Command (⌘) + B
Make text italics Ctrl + I Command (⌘) + I
Underline text Ctrl + U Command (⌘) + U
Underline words, but not spaces Ctrl + Shift + W Command (⌘) + Shift + W
Double-underline text Ctrl + Shift + D Command (⌘) + Shift + D
Apply Subscript formatting Ctrl + = Command (⌘) + =
Apply Superscript formatting Ctrl + Shift + Plus (+) Command (⌘) + Shift + Equal to (=)
Apply Strikethrough formatting Ctrl + 5 Command (⌘) + Shift + X
Add a bulleted list Ctrl + Shift + L Command (⌘) + Shift + L

Insert special characters

ACTION WINDOWS KEYS MAC KEYS
Insert a line break Shift + Enter Shift + Return
Insert a page break Ctrl + Enter Command (⌘) + Return
Insert a column break Ctrl + Shift + Enter Command (⌘) + Shift + Return
Insert a copyright symbol (©) Ctrl + Alt + C Option (⌥) + G
Insert a registered trademark symbol (®) Ctrl + Alt + R Option (⌥) + R
Insert a trademark symbol (™) Ctrl + Alt + T Option (⌥) + 2
Insert an ellipsis (…) Ctrl + Alt + Period (.) Option + Semi colon (;)
Insert a nonbreaking hyphen Ctrl + Shift + Hyphen (-) Command (⌘) + Shift + Hyphen (-)

Review a document

ACTION WINDOWS KEYS MAC KEYS
Insert a comment Ctrl + Alt + M Command (⌘) + Option (⌥) + A
Go to the beginning of a comment Home Command (⌘) + Shift + ◄
Go to the end of a comment End Command (⌘) + Shift + ►
Turn revision tracking on or off Ctrl + Shift + E Command (⌘) + Shift + E
Run spelling and grammar check F7 Command (⌘) + Option (⌥) + L or F7
Open Thesaurus Shift + F7 Shift + F7
Switch among the last four edited locations in the document Ctrl + Alt + Z
Find the next spelling or grammatical error Option (⌥) + F7
Close the Reviewing pane Alt + Shift + C

Work with tables

ACTION WINDOWS KEYS MAC KEYS
Move to the next cell in the row Tab Tab
Move to the previous cell in the row Shift + Tab Shift + Tab
Move to the first cell in the row Alt + Home Control (⌃) + Fn + ◄
Move to the last cell in the row Alt + End Control (⌃) + Fn + ►
Move to the first cell in the column Alt + Page up Control (⌃) + Fn + ▲
Move to the last cell in the column Alt + Page down Control (⌃) + Fn + ▼
Move one row up Alt + Shift + ↑
Move one row down Alt + Shift + ↓
Insert a row above the current one Command (⌘) + Control (⌃) + I
Insert a row at the bottom of the table Tab (at the end of the last row)
Select the content in the next cell Tab Tab
Select the content in the previous cell Shift + Tab Shift + Tab
Extend a selection to adjacent cells Shift + →

Shift + ←

Shift + ↑


Shift + ↓

Shift + ►

Shift + ◄

Shift + ▲

Shift + ▼

Select the entire table Alt + 5
Insert a new paragraph in a cell Enter Return
Insert a Tab character in a cell Ctrl + Tab Option (⌥) + Tab

Work with text in other languages

ACTION WINDOWS KEYS MAC KEYS
Display the Language dialog box to set the proofing language Alt + R, U, L
Set default language Alt + R, L
Switch the writing direction to right-to-left Command (⌘) + Control (⌃) + ◄
Switch the writing direction to left-to-right Command (⌘) + Control (⌃) + ►

Work with web content

ACTION WINDOWS KEYS MAC KEYS
Insert a hyperlink Ctrl + K Command (⌘) + K
Go back one page Alt + ←
Go forward one page Alt + →
Refresh the page F9

Work with fields and mail merge

ACTION WINDOWS KEYS MAC KEYS
Insert Date field Alt + Shift + D Control (⌃) + Shift + D
Insert Time field Alt + Shift + T Control (⌃) + Shift + T
Insert Page field Alt + Shift + P Control (⌃) + Shift + P
Insert Listnum field Ctrl + Alt + L Command (⌘) + Option (⌥) + Shift + L
Insert an empty field Ctrl + F9 Command (⌘) + F9
Go to the next field F11
Go to the previous field Shift + F11
Update the selected fields F9 F9
Switch between a selected field code and its result Shift + F9 Shift + F9
Switch between all field codes and their results Alt + F9 Option (⌥) + F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results Alt + Shift + F9 Option (⌥) + Shift + F9
Lock a field Ctrl + F11 Command (⌘) + F11
Unlock a field Ctrl + Shift + F11 Command (⌘) + Shift + F11
MAIL MERGE
Preview the mail merge Alt + Shift + K
Merge a document Alt + Shift + N
Print the merged document Alt + Shift + M
Edit a mail-merge document Alt + Shift + E
Insert a merge field Alt + Shift + F

Work with references, citations and indexing

ACTION WINDOWS KEYS MAC KEYS
Mark a table of contents entry Alt + Shift + O
Mark a table of authorities entry (citation) Alt + Shift + I
Choose citation options Alt+ Shift + F12, Spacebar
Mark an index entry Alt + Shift + X
Insert a footnote Ctrl + Alt + F Command (⌘) + Option (⌥) + F
Insert an endnote Ctrl + Alt + D Command (⌘) + Option (⌥) + E
Go to the next footnote Alt + Shift + >
Go to the previous footnote Alt + Shift + <

Work with document view

ACTION WINDOWS KEYS MAC KEYS
Switch to Read Mode view Alt + W, F
Switch to Print Layout View Ctrl + Alt + P
Switch to Outline View Ctrl + Alt + O
Switch to Draft View Ctrl + Alt + N
Enable/disable document window split Ctrl + Alt + S
Switch to the next window Command (⌘) + Grave accent (`)
Switch to the previous window Command (⌘) + Shift + Grave accent (`)

Preview and print documents

ACTION WINDOWS KEYS MAC KEYS
Print a document Ctrl + P Command (⌘) + P
Open print preview Ctrl + Alt + I

Ribbon keyboard shortcuts

Ribbons refer to similar options grouped together on tabs at the top of the Word document. You can access the ribbon options using Access Keys (Alt key + Key Tips letters displayed on the ribbon as small images next to the tabs and options when you press the Alt key).

ACTION WINDOWS KEYS
Display the ribbon shortcut keys Alt or F10
Move the focus to commands on the ribbon Tab or Shift + Tab
Move between command groupings on the ribbon Ctrl + ←

Ctrl + →

Move among the items on the ribbon


Show the tooltip for the ribbon element in focus Ctrl + Shift + F10
Activate the selected button Spacebar or Enter
Open the list for the selected command
Open the menu for the selected button Alt + ↓
Move to the submenu when a main menu is open
Expand or minimize the ribbon Ctrl + F1
ACCESS KEYS FOR RIBBON TABS
Open the Home tab Alt + H
Open the File tab Alt + F
Open the Insert tab Alt + N
Open the Design tab Alt + G
Open the Layout tab Alt + P
Open the References tab Alt + S
Open the Mailings tab Alt + M
Open the Review tab Alt + R
Open the View tab Alt + W
Move to the Search field Alt + Q

Function key shortcuts

Function keys or the F keys can be found along the top row of the keyboard. They are similar to shortcut keys and can execute commands alone without the Ctrl or Command (⌘) key.


KEY ACTION IN WINDOWS ACTION IN MAC
F1 Display the Word Help task pane Undo the previous action
F2 Move the selected text or graphic Cut the selected content to the clipboard
F3 Copy the selected content to the clipboard
F4 Repeat the last command or action Paste the contents from the clipboard
F5 Display the Go To dialog box Display the Go To dialog box
F6 Switch between the document, task pane, status bar, and ribbon Switch between the document, task pane, status bar, and ribbon
F7 Display the Editor task pane Display the Spelling and Grammar dialog box
F8 Extend the selection Extend the selection
F9 Update the selected fields Update the selected fields
F10 Turn Key Tips on or off
F11 Move to the next field Move to the next field
F12 Display the Save As dialog box

 

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